Project Team Kick-off Meeting 2007.10.29

Present: Grace Agnew, Isaiah Beard, Sujay Daniels, Chuck Hedrick, Jane Hutchison, Ron Jantz, George Laskaris, Sandie Miller, Sheri Prupis, Martin Williams.

1. Introductions
• overview of packets
• Grace developed workflow slides
2. Alpha Institutions
• listed in grant on page 3
• No partnership agreement with UMDNJ
• Advisory board is aware that grant was received - will be moving forward
3. Systems Programmers need job descriptions
• Rutgers will give up indirect if requested
4. Martin - 3 year award - October 1, 2007 - September 30, 2010
• First year - 11 months
• Second year - 10 months
• Third Year - 13 months
• One Financial Report per year to IMLS
• Two Narrative Reports per year to IMLS
• Draft of Sub award agreement
• Contracts should be verified on page 3 - business services needs to approve
5. Rutgers would like to bypass indirect and hire one of the programmers allotted to NJEDGE
• Paperwork would have to be modified before it gets to the grants office
• Indirect may be waived for the position at Rutgers - wait to see.
• One programmer from NJEDGE, and one programmer from Rutgers.
• Job descriptions should be more detailed.
• Coordinator's description is completed.
6. Equipment:
• needs to be refreshed - must meet with vendor
• Development system and Operating system
• LDAP is currently used
• Fedora Repository installed at NJEDge by end of this year or early next year
• Shibboleth should be applied by the end of the year
7. Early users
   • Rutgers, WPU, and possibly Labor Museum since they're a low-demand user.
   • NJEDGE is interested in other users for Shibboleth - statewide infrastructure
   • A group should be developed who is devoted to identity management.
   • Shibboleth community will support.
   • Proxies will have to be run for smaller institutions.
8. Implementation:
• Shibboleth will start in January.
• One server will have to be bought early.
• Face to face meeting among all individuals for recognition at all institutions.
• Recognize Alpha implementers and Advisory Board at Thursday's announcement at NJEDge Conference.
• President of awarded institutions should speak via videoconferencing at Advisory Board meeting.
• Listserv and website with wiki at NJEDGE will be created to collect and share all info.
• Number 6 & 7 have been started.
• Chuck will host a meeting with tech implementers to review technical configuration.
• Analyze pricing targets and more storage.
9. Meetings:
   • Steering committee should meet monthly. (every 2nd Friday of the month) via audio or videoconferencing. Next meeting will be November 9th at 9:30am. Sheri will distribute bridge info.
   • Calendar should be posted on website - NJEDGE, NJVID, all conferences that will be attended by SC, dates of meetings for different groups.
   • Steering committee will be on list serve and website.
10. Elevator Line: NJVid provides state-of-the-art video access, delivery and presentation so that no educational institution is left behind.
11. POWERPOINT PRESENTATION by Grace Agnew of birds-eye view of end project.
• Issues include identity management.
• Length of duration for LODs.
• Not multicasting at this time - this could be an issue down the road.
• Other issues to be determined through identity management questions (to be added to Alpha Implementer Assessment) and other assessment questions developed by Judy Jeng and Sandie Miller.